Condition reports for rental properties
A condition report describes the property’s condition at the time the tenant moves in.
If the landlord/owner requires a deposit/bond, they must give the tenant two signed copies of a condition report at or before the beginning of the tenancy.
Before renting a property it is wise to have a professional inventory of the contents and furniture, note any damage and identify things that do not work or breakages.
The inventory (condition) report is a crucial document designed to protect the interests of both the landlord and tenant. Prepared just prior to commencement of a new tenancy the document should provide a clear indication of the properties condition prior to tenants moving in and assists with any disputes, which may arise between landlord and tenant at the end of the tenancy.
We also recommend that photos are taken and included in our report. Both tenants and landlords should sign the inventory. This protects both the landlord and the tenant.
It is very important for both the tenant and the owner to keep a copy of the condition report in case there is a dispute at the end of the tenancy. If the tenant is responsible for any damage (apart from wear and tear) that wasn’t there when they moved in, the owner may apply to withhold a portion of their bond to pay for repairs. To do this, the owner will need to be able to demonstrate the condition of the property when the tenant moved in, by using the ongoing condition report.
Photos are also an acceptable form of condition report as long as they are clear and dated. It is preferable that a condition report and photographs are used to help parties resolve any disputes.
Under the Residential Tenancy’s Act 2004, landlords and their agents have the right to access their property but they must agree the access in advance with the tenant.
We can create a report with photographs and notes at the end of the inspection that you can send to tenants and keep on file. It is vital that periodic inspections are conducted for each tenancy.